Privacy Policy

We have updated these terms as of June 22, 2023


The privacy of your personal information is important to Health and Safety Institute (HSI), also referred to in this notice as “we,” “us” or “our”), and we are committed to protecting the privacy of such personal information. In order to provide information about the services we can provide you, however, it is necessary for us to possess certain personal information of yours, the privacy of which may be protected by the laws or regulations of various governments throughout the world.

Without some of this information, we cannot provide you with the services you may request. If you are currently receiving information from us, you may opt-out of receiving further communications at any time.

This privacy statement explains our personal information policies and practices, including, but not limited to, the types of personal information we may collect about you, the purposes for collecting such information, the circumstances under which we may disclose such information to third parties, the measures we take to secure the confidentiality of such information, and the information you will need to contact us or others to address your privacy concerns including the exercise of your rights.

What information is considered Personally Identifiable Information (PII)?

The privacy laws and regulations from various countries throughout the world define this term in different ways and even use different terms in describing personal information which should be protected and kept as private as possible. Some laws and regulations consider only very limited types of information to be protected and private while others include much broader categories.

We have chosen to adopt the broader approach to what information must be protected and kept as private as possible. In this notice, “Personally Identifiable Information” (PII) refers to data that could be used, alone or in combination with other data, to identify you as an individual. Data categories include name, physical address, email address, IP address, date of birth, social security number, passwords, credit card number or other financial or payment information.

How we collect, use or process your PII

Collection and uses of personal information:

By visiting, contacting, or registering with us we may collect the following personal information:

The purpose of processing your personal information may include marketing and communications, delivery of service, and/or billing and payment.

Additional Categories of Personal Information:

HSI’s VaxSafe product maybe used by an employer to track their employees’ COVID status, including vaccination status and/or COVID-19 test records. This information is collected by organizations to facilitate compliance with the employer’s policies and in some cases with federal, state or local ordinances regarding return-to-work programs. This data is valid to process based on the Employment condition identified in Article 9(2)(b) of the GDPR.

COVID status data is treated as highly confidential and is subject to additional data protection within the HSI information system. This data is housed solely within an HSI system and, except as otherwise set forth herein, is never transmitted to any 3rd party for any purpose.

Our site is not intended for storing or transmitting 'special categories' of personal data, such as details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, or medical/health information other than that which is related to COVID vaccination status or test records for the purposes of organizational compliance. We do not knowingly collect information relating to actual or alleged criminal offenses.

Visiting our website or web application:

You may choose to share your PII with us to obtain information about our products or services. We might also record and maintain certain PII from you by recording network traffic, tracking cookies, or through the completion of online web forms.

Use of cookies:

Some of the PII we collect is through the use of third-party automated collection tools on our website or web application(s), such as cookies that capture information sent from your web browser to our website or web application. Information that is collected includes your IP address, the website or web application address that you were at before landing at our website or web application, and information such as the pages you clicked through while at our website or web application. This information is collected to improve your experience and offer services to you. By visiting our website or web application(s), you agree to our use of cookies. You can refuse the use of cookies by selecting the appropriate browser setting. If you refuse the use of cookies, please note that your experience using the site may not be optimal.

From third parties:

From time to time, we may receive your business contact information from third parties. This may happen if one of our existing suppliers or customers refers your company to us.

Sharing your PII with third parties:

We do not sell your PII to any third parties.

We may share your PII we possess with our affiliates, business partners and third parties for the purposes of operating our business and delivering and improving the services we provide to you as well as for other legitimate purposes permitted by applicable law including sending marketing and other communications related to our business.

We also share personal information for a variety of purposes including, but not limited to, the following ways:

Collecting personal information from minors:

We do not offer services and products to minors and do not intend to collect personal information from children under the age 16. We follow all local legal requirements with respect to the collection and processing of a minor’s personal information without the appropriate authorization from a parent or guardian.

Lawful basis of collection and use of your PII

Our collection and use of your PII is lawful.

We will only use your information where:

Security of PII

We are committed to protecting your PII from unauthorized access and use. We implement and maintain appropriate technical, physical and administrative safeguards to help accomplish this goal. Access to your PII is restricted to only those employees who need to use that information to provide our services to you. Our employees receive training to maintain the confidentiality, privacy and security of your PII.

Data storage and retention

Your PII will be retained only for as long as the information is needed to fulfill the purposes for which it was collected and processed. We reserve the right to retain and use your PII for as long as necessary to comply with our legal obligations and business requirements and/or to resolve ongoing disputes and enforce our agreements.

Data Subject Rights

The General Data Protection Regulations (GDPR) of the European Union (EU), along with other national privacy laws, provide certain rights regarding the PII of an individual (described in GDPR as a “data subject”). This privacy statement is intended to inform you of your rights with respect to your PII under the GDPR (which may also exist with other national privacy laws) and to provide you with the information necessary to exercise those rights.

Individuals who reside in the EU and whose personal data is collected and processed by us have the right to the following:

In addition, you have the right to withdraw consent, if consent was provided, in order to collect and process your PII. If you withdraw consent, this will not impact your PII that was processed prior to the withdrawal.

International transfers of PII

We may transfer your PII in our possession to other third parties, such as our third-party service providers, in a country other than the one in which it was originally collected. When transferring your PII from one country to another country, we have implemented procedures to ensure that appropriate safeguards are in place to protect it regardless of where it is being transferred.

Changes to this privacy statement

From time to time we may update this privacy statement. If revisions are made to the privacy statement, we will update the statement with a new revision date.

This privacy statement was revised and posted on 6/22/2023.

Questions, concerns or complaints

If you have any questions, concerns or complaints regarding the information in this privacy statement and/or our privacy practices, please contact:

Last revised: June 22, 2023

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