AEDs in the Workplace: Placement and Management Tips

Automated external defibrillators (AEDs) are lifesaving devices that can significantly increase the survival rates for individuals experiencing sudden cardiac arrest (SCA). Having AEDs in the workplace helps to ensure employee and patron safety, providing critical intervention in the event of a cardiac emergency.

The importance of having AEDs in the workplace

Sudden cardiac arrest can happen to anyone, anywhere, and at any time. More than 436,000 people die from cardiac arrest annually in the United States. But effective bystander CPR and defibrillation with an AED immediately after SCA can more than double a victim’s chance of survival.

Click here to download the AED Infographic

AEDs provide a critical intervention by delivering an electric shock to the person’s heart, restoring a normal rhythm and increasing their chances of survival. Because AEDs are safe and easy-to-use with visual and voice prompts to follow, anyone can use them — making them a critical asset in the workplace.

While there isn’t a federal mandate requiring AEDs in all workplaces, many states require certain industries or facilities to have them. In addition, states usually have specific laws regarding their placement and maintenance. Therefore, employers should familiarize themselves with state laws and local regulations to ensure compliance.

Beyond that, employers have an ethical responsibility to provide a safe working environment. Employers who invest in AEDs demonstrate a commitment to the health and safety of their employees, which can positively impact workplace morale and trust.

Best practices for AEDs in the workplace

Having AEDs readily available can mean the difference between life and death during a cardiac emergency. Workplaces of all sizes should consider adding AEDs to their emergency response plan, especially those in remote locations or where large numbers of people gather or engage in high-risk activities.

Where to place your AED

The old real estate adage also applies to an important consideration for your company’s AED: it’s all about location, location, location.

Consider the following when choosing where to mount or store your AED:

• Accessibility. Place AEDs in central, accessible locations where they can be quickly retrieved during an emergency. Ideal spots include high-traffic areas where staff members and visitors are likely to gather and see the AED device regularly, such as near elevators, main entrances, lobbies, meeting rooms, and cafeterias.
• Visibility. AEDs should be clearly visible and marked with standardized signs. Use bright, recognizable signage that directs people to the AED's location, even from a distance.
• High-risk areas. Consider adding AEDs to locations where strenuous activities occur or where individuals may be more susceptible to cardiac events. This might include fitness centers, manufacturing floors, warehouses, and areas where electric-powered devices are used.

We recommend placing your AED near a fire extinguisher or First Aid cabinet. Ideally, you should be able to retrieve the AED, return to the victim and have the pads on their chest in under two minutes.

Other AED placement considerations include:

• The size and layout of the workplace. In large workplaces, a single AED isn’t sufficient. The number of AEDs you need will be based on a variety of factors, such as the layout of your facility or property. Distribute multiple AEDs throughout the facility to ensure that an AED can be reached within three to five minutes of an incident, as prompt defibrillation is critical for survival.
• Accessibility for individuals with disabilities. Ensure that AEDs are placed in areas that are accessible to all employees, including those with disabilities. Avoid placing AEDs in locations that require navigating stairs or other physical obstacles.
• Barriers to access. Think about barriers that can slow down response times, such as having to run up or down stairs in multi-level buildings or needing to get behind a locked door to access an AED. Every minute counts. Therefore, you should place AEDs in locations that are easy to see and access fast.

Having AEDs in the workplace is only one part of the equation. Ensuring they are functional and that employees are trained to use them is equally important.

How to maintain your AED

An early defibrillation program is part of a commitment to the health and safety of your employees, customers, and vendors. An effective AED program should include details on AED placement and medical oversight, as well as maintenance and AED training.

• Regular maintenance and inspections ensure AEDs are always ready to use. This includes checking the battery life, ensuring the device is free of damage, and verifying that electrode pads are within their expiration date (and have not been used). Develop a maintenance schedule that includes monthly visual inspections and periodic testing according to the manufacturer’s recommendations. Document these checks to maintain a record of the AED’s operational status.
• Employee training increases awareness and prepares them to respond to a crisis. Provide comprehensive CPR, AED, and First Aid training programs for all employees to better prepare for a wide array of medical emergencies, including how to operate your facility’s AED. Conduct regular drills to ensure employees are familiar with the AED’s location and can respond quickly in an emergency. These drills should simulate real-life scenarios to build confidence and preparedness.

Remember, only a working AED can help save a life. Properly maintaining your AEDs and preparing your workforce will help ensure everyone at and around your facility has a chance should sudden cardiac arrest strike.

Need help choosing an AED for your workplace?

AEDs are a critical component of workplace safety, offering lifesaving intervention during cardiac emergencies. By following best practices for their placement and maintaining an AED program, employers can enhance the safety and preparedness of their team — ultimately saving lives and making your workplace and community safer.

If you plan on adding this lifesaving technology to your facilities, we can help you implement a faster trained response to sudden cardiac arrest. Whether you need a CPR, AED, and First Aid training for your team or help choosing an AED for your workplace, we’ve got you covered.

HSI offers an assortment of high-quality, trusted AEDs, including Heartsine, Philips, Zoll, Cardiac Science, Defibtech, and Physio Control. Our team can help match you with AED brands that fit your budget and workplace needs.

For CPR, AED, and First Aid Training, reach out to your local HSI Training Center or check out the benefits of using our National Training Solution (NTS) where we bring the instructor directly to you.